Overview

The Additions screen lets you increase the value of existing assets by creating addition transactions. You can use this screen to record additional costs against assets, such as upgrades, improvements or further capital expenditure. This screen is available to users with the additions permission.

Getting here

From the sidebar, click Transactions then click Additions.

What you can do on this screen

View a summary of addition activity, including year-to-date totals, current period totals, average addition values and the number of batched additions
Browse and search your addition transaction history
Sort, filter and customise which columns appear in the transaction history table
Start a new addition batch to add value to existing assets
Open an existing batch to review or continue editing it
Export batch details to CSV or Excel
View the transaction history for a posted batch
Process a completed batch to create transactions and post to financials

Starting a new addition batch

Click Start New Addition Batch.
In the asset selection dialog, choose one or more assets to include in the batch.
Click Confirm to create the batch and open the addition entry screen.

Editing an addition batch

Once a batch is open, you can update the header details and set the addition value for each asset.

Setting header details

Enter a Reference for the batch. This field accepts up to 10 characters. If your system is configured to auto-generate references, this field is filled in automatically and cannot be edited.
Select a Date for the addition.
Choose a Period Type by selecting either Current Period or Service Period.
Optionally, enter any relevant information in the Notes field. This field accepts up to 400 characters.

Setting addition values

In the Transaction Details table, find the asset you want to update.
Enter the addition amount in the Addition Value column for that asset.
Repeat for each asset in the batch.

The footer bar displays a running summary of the Current NBV, NBV after Addition and the total Adjustment amount. If the company currency differs from the home currency, the home currency equivalent and exchange rate are also displayed.

Adding more assets to a batch

Click Add Assets above the transaction details table.
In the asset selection dialog, choose the assets you want to add.
Click Confirm. The new assets appear in the transaction details table.

Assets that are already in the batch are not added again.

Removing assets from a batch

Select the checkbox next to each asset you want to remove.
Click Remove Lines above the transaction details table.
In the confirmation dialog, click Remove Assets to confirm.

You can select the checkbox in the table header to select all assets at once.

Saving a batch

Complete the header details and addition values as needed.
Click Save.

The batch is saved with a status of In Progress. You can return to it later to make further changes or process it.

Processing a batch

Processing a batch creates the addition transactions and posts them to financials. This action cannot be undone.

Ensure all header details are complete and at least one asset has a non-zero addition value.
Click Process.
Review the summary in the confirmation dialog, which shows the number of assets and total value.
Click Process Batch to confirm.

After processing, you are returned to the additions landing page.

Opening an existing batch

Find the batch in the Transaction History table.
Click Open on the row for that batch.

If the batch has a status of Posted, it opens in read-only mode. You can view the details but cannot make changes.

Viewing transaction history for a batch

Find the batch in the Transaction History table.
Click View Transaction History on the row for that batch.

This takes you to the Transaction History enquiry screen, filtered to that batch reference.

Exporting batch data

You can export the details of a batch to a file.

From the transaction history table

Find the batch in the Transaction History table.
Select the more options menu (three dots) on the row for that batch.
Click Export CSV or Export Excel.

From the addition entry screen

Open the batch you want to export.
Select the more options menu (three dots) in the top-right corner.
Click Export to CSV or Export to Excel.

The exported file includes the asset code, asset description, category, location, value and notes for each item in the batch.

Searching and filtering the transaction history

Searching

Enter a search term in the Search transactions field above the transaction history table. The table filters as you type, matching against the reference, notes, prepared by, posted by and status fields.

Sorting

Select any column header in the transaction history table to sort by that column. Select the same column header again to reverse the sort order. Select it a third time to clear the sort.

Filtering

Open the right-hand panel by clicking the Filters tab.
Set your filter criteria, such as status, period type, value range or item count range.
The table updates automatically. An active filter count badge appears on the Filters tab.

Customising columns

Open the right-hand panel by clicking the Columns tab.
Show or hide columns as needed. The following columns are available: Reference, Date, Period, Year, Period Type, Company, Total Value, Posted By, Posted Date, Status, Prepared By, Prepared Date, Notes and Item Count.

Field reference

Batch header fields

Field	Description	Required
Reference	A short identifier for the batch, up to 10 characters. Auto-generated if the auto-reference setting is turned on.	Yes (unless auto-generated)
Date	The date of the addition transaction. Defaults to today.	Yes
Period Type	Whether the addition applies to the current period or the service period. Options are Current Period and Service Period.	Yes
Notes	Free-text notes for the batch, up to 400 characters.	No

Transaction details fields (per asset)

Field	Description	Editable
Asset Code	The unique code of the asset.	No
Description	The name or description of the asset.	No
Category	The category assigned to the asset.	No
Location	The location assigned to the asset.	No
Current NBV	The current net book value of the asset.	No
Addition Value	The amount to add to the asset value. Enter the value in the company currency.	Yes
Home Currency	The addition value converted to the home currency. Displayed only when the company currency differs from the home currency.	No

Transaction history table columns

Column	Description
Reference	The batch reference.
Date	The date the batch was run.
Period	The accounting period number.
Year	The accounting year.
Period Type	Current Period or Service Period.
Company	The company the batch belongs to.
Total Value	The total addition value of all items in the batch.
Posted By	The user who posted the batch.
Posted Date	The date and time the batch was posted.
Status	The current status of the batch: In Progress or Posted.

Warnings and messages

Message	When it appears	What to do
Reference is required	You try to save or process a batch without entering a reference (when auto-reference is turned off).	Enter a reference in the Reference field.
Date is required	You try to save or process a batch without selecting a date.	Select a date in the Date field.
No assets selected	You try to save or process a batch that has no assets.	Add at least one asset to the batch.
Zero value additions are not allowed	You try to save a batch and one or more items have a zero value (when the allow zero value additions setting is turned off).	Enter a non-zero value for each item, or remove items with zero values.
No addition values	You try to process a batch where no asset has a non-zero addition value.	Enter a non-zero addition value for at least one asset.
No data to export	You try to export a batch that contains no items.	Add items to the batch before exporting.
Discard Changes?	You try to leave the entry screen with unsaved changes.	Click Discard Changes to leave without saving, or click Continue Editing to go back and save your work.
Process Addition Batch	You click Process on a valid batch.	Review the summary and click Process Batch to confirm, or click Review Again to go back.
Remove Selected Assets	You click Remove Lines with one or more assets selected.	Click Remove Assets to confirm the removal, or click Cancel to keep the assets.
Addition Completed with Warnings	The batch was processed but some transactions or financial postings encountered issues.	Review the batch and check for any items that may not have posted correctly.
Failed to save batch	An error occurred while saving the batch.	Try saving again. If the problem continues, contact your system administrator.
Failed to process addition batch	An error occurred while processing the batch.	Try processing again. If the problem continues, contact your system administrator.
Batch saved successfully	The batch was saved.	No action needed.
Addition Created Successfully	The batch was processed and all transactions were created.	No action needed.